Title: Procurement and Contracts Manager
Reports to: Director of Finance, Procurement, Estates
Responsible for: 2 Purchasing Assistants
Job Purpose:
Provide leadership and pro-active management to deliver quantifiable business benefits (both improved service delivery and financial performance) in the procurement of and contracting for all products and services for use by the business.
Provide procurement and contract advice and support to corporate and operational colleagues, the Senior Leadership and Executive teams. The role holder will also be required to provide support to the Director of Finance, Procurement, and Estates in Committee related matters (hereafter referred to as the Director of Finance).
Key Accountabilities:
Leadership
- Under the guidance of the Director of Finance, lead the development and group wide management of the procurement, supply side tendering and contracting arrangements to deliver the organisation’s business objectives (reflecting industry recognised best practice);
- Under the guidance of the Director of Finance lead the development and implementation of procurement policies and manage procurement and contract activities (e.g. supplier performance framework including frequency of review and operational and financial key performance indicators and outcome-based metrics);
- Provide Procurement leadership/knowledge to ensure the Access Financials Procurement module is maintained on a timely basis and maximises benefits to the organisation.
Financial & Regulatory
- Set annual department budget in line with the strategic plan;
- Deliver and manage to annual budget target;
- Act as responsible person (Procurement) for sign-off on supply side tenders;
- To ensure all aspects of compliance are adhered to for procurement, tendering and contract policies and other external requirements, including Anti-Bribery and Corruption and Fraud, Modern Slavery Act requirements.
- Provide assurance from a procurement perspective re. the appropriateness of contracting arrangements being entered in to;
Stakeholder Management
- Work in conjunction with both operational and corporate colleagues to ensure the effective management of supply contracts and supplier tenders;
- Manage supplier performance against key performance indicators (both financial and operational) and provide routine supplier reports as well as recommendations for improvements;
- Work closely with housing providers, AFG’s Housing Relationship Manager and Operations colleagues to ensure housing provision provided is appropriately contracted and service level issues arising are resolved on a timely basis. This will be a key area of focus for the role holder;
- Develop excellent and effective relationships with key stakeholders, external providers and other agencies to ensure operational needs are fully understood and incorporated into the procurement process;
- Work closely with operational and corporate colleagues to ensure contractual terms of new contracts are fully understood;
- Transfer expertise and knowledge as appropriate across the organisation, sharing best practice, capabilities and expertise;
- Act as conduit for all communications with external suppliers during the procurement and supplier management process.
- Build lasting and meaningful relationship with existing, new and potential suppliers;
Continuous Improvement
- Lead the identification and development of new supply chains, including small/medium enterprises (SMEs), to create greater competition and align the business to category procurement strategies;
- Optimise value for money and ensure compliance with all required legislation and governance.
Reporting
- Deliver a monthly report to the Executive Team on performance against objectives for procurement and contracting and compliance with regulatory procurement and governance requirements.
- Produce supplier level performance reports for business owners.
Risk and Continuity Planning
- Develop and implement an organisational plan to effectively manage contractual and commercial risk.
- Establish and manage future supply demand, including capacity planning and supplier risk management.
- Develop and implement a business continuity plan for key and strategic supplies/suppliers;
Other
- Adherence to AFG’s personal development, appraisal and performance management process;
- Project management of any assigned projects. Contribute to multi-disciplinary projects as required to ensure delivery on-time and to cost and quality targets.
Please only apply if you meet the below requirements:
Experience
- Experience in a senior procurement/contract management capacity (minimum 3 years) for a medium/large organisation - with a demonstrable record of effectively managing the supplier base and delivering financial savings, within a framework set by senior management.
- Experience of working in partnership with both internal and external stakeholders.
- Demonstrable supplier, contract management and tender experience.
- Experience of tendering contracts under EU procurement law or UK equivalent.
- Understanding of contract law relating to procurement and ability to translate into simple language.
- Experience of Budgeting and Reforecasting.
- Strong commercial and operational experience.
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- Managing multiple tasks and prioritise workload of self and others to achieve objectives.
- Practical problem solving and solving complex problems.
- Ability to work effectively under pressure and to tight deadlines
- Ability to form and maintain good working relationships with a wide variety of people at all levels including external organisations
- Strong interpersonal skills combined with a supportive and visible leadership style.
- Business and report writing.
- Knowledge of EU and UK procurement legislation
- Knowledge of tendering best practice and regulations, procedures and governance in relation to public sector tendering.
- Good understanding of contract structures, including legalities and interpreting legal statements.
- Knowledge of the commissioning process within Health and Social Care sectors.
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Qualifications & Training
- Educated to degree level in a business qualification or equivalent.
- CIPs qualification/membership.
- Strong I.T. skills including Microsoft word, excel and power-point. Ability to utilise technology to assist the tendering and procurement team.
Personal Attributes
- Strong negotiator – understanding where contracts and terms can flex.
- Strong communication skills: verbal, written and in presentations. The ability to sell ideas or benefits and build persuasive arguments based on data, logic and objective merits of situations.
- Project planning and ability to motivate team of specialist/key stakeholders to work towards a common goal.
- Able to influence and persuade others.
- Personal leadership qualities including enthusiasm, tenacity, flexibility, patience, and a positive, solution-focused outlook.
- Ability to work under pressure and effective at working to tight deadlines – high motivator.
Additional Information
As with the nature of time-bound tenders, there will be a need to work above and beyond contracted hours to ensure timely submissions.
This role is home based and involves travel within the northwest of England, we will only accept applications from residents of the northwest.
With our extended flexible working options, you can also choose to work a 9 day fortnight or a 4.5 day week, supporting our employees with their work life balance.
This role is Band III as per our structure.