Payroll and Pensions Coordinator

Job Purpose

In line with Alternative Futures Group mission, vision and values the job holder will support the Payroll & Pensions Manager in developing and delivering safe, high quality, cost effective Payroll services to create a world where the people we support control their own lives. Working as part of a team, this role will focus on providing a full professional payroll service to ensure the accurate and timely payment of AFG employees and the accurate processing of pensions arrangements

Key Accountabilities and Responsibilities

• To implement person centred practice and principles in Payroll activities.
• To develop and maintain Payroll information and correspondence to meet corporate guidelines.

• To provide advice and guidance to employees and managers regarding Payroll queries, escalating to the Payroll & Pensions Advisor or Payroll & Pensions Manager as appropriate.
• To collect, collate and process all payroll input data for action ensuring that all staff are paid accurately and on time.
• To verify payroll related changes/submissions have been processed correctly and the information has been detailed accurately in the system and communicate with HR/managers where adjustments are required.
• To process increases and correctly calculate back pay and arrears.
• To develop effective working relationships with line managers in relation to payroll procedures and processes.
• To calculate manual payments where applicable including correct calculations of income tax, national insurance, pension contributions and deductions.
• To accurately calculate statutory payments in ensuring compliance with statutory and regulatory requirements.
• To correspond with Employees regarding Maternity and Paternity payments, deductions.
• To accurately maintain sickness records and retain in line with policy.
• To calculate and process sick pay, in line with individual employee’s terms and conditions referencing the appropriate period to ensure balance of sick pay entitlement remaining.
• Accurately calculate and process starters and leavers salary.
• To process attachment of earnings, county court judgement orders and student loans ensuring compliance with statutory and regulatory requirements.
• To process all forms in relation to DWP and other official requests of earnings including the production of correspondence regarding loan and mortgage enquiries.
• To ensure accurate maintenance of payroll related documentation, providing guidance and support to operations regarding advice for accurate completion of payroll forms and documents.
• To develop and maintain knowledge of changing legislation to ensure processes are compliant with statutory and legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• To have a role in the creation and development of new processes and developments within the organisation.
• To liaise with staff and management on payroll related queries.
• Undertaking required reporting, to support the organisation.
• Payroll Administration – e.g scanning, audits and maintenance of payroll records, including data retention in line with statutory regulations.
• Assisting Payroll Manager with month end consolidation and reconciliation.
• Assisting Payroll Manager with pension forms and providing advice and guidance to employees surrounding pension queries, as required.
• To have good knowledge and understanding of different Tupe Terms and conditions.
• To have a good knowledge and understanding of all pensions and schemes.
• To have a good knowledge and understanding of all DEAs, AEOs, DEOs, Caps and student loan deductions to ensure correct manual calculations.
• To develop and maintain knowledge of changing legislation to ensure that processes are compliant with statutory and legal requirements by studying new and existing legislation.
• To calculate overpayments, including income tax and NICs contributions.
• To liaise with overpaid employees/leavers to resolve/agree repayment, forwarding to Finance, as required, in line with policy.
• To maintain spreadsheets used for reporting, including KPI and overpayment data.
• To liaise with pensions, courts and DWP in relation to leavers.
• To aid in the reconciliation of the payroll accounts by resolving payroll discrepancies.
• To work closely with HR, Finance and People planner team on all payroll related issues.

We’re Alternative Futures Group, a health and social care charity providing specialist support for people with a learning disability or mental health condition.

We’re proud to have been positively changing lives and enabling people to achieve amazing outcomes for over 30 years.

We have a vision to create a world where amazing people do amazing things every day. Our skilled and experienced teams work with every person we support to create a personalised, outcome-focused plans to achieve their aspirations.

As a ‘values based’ employer, the people that work for us genuinely care about the people they support, and we are seeking likeminded people to join our team.  If you are passionate about working in Health and Social Care and have a real desire to make a positive difference to the lives of the people we support then we would love to hear from you.

At AFG we also recognise the contribution and value that our staff make.  We would not be able to provide the life changing support that we do without people like you!

In return for your contribution we will support you throughout your career and we provide a wide range of employee benefits, career development and lifestyle support services to ensure that you too feel supported, fulfilled and valued from day one of your employment with us.